Job Description
Departments to Support – Shared Services: Diverse Departments
The Shared Department Administrative Assistant serves an Executive Admin and is the central hub for cross‑departmental operations. From scheduling and document control to budgeting and vendor coordination, you’ll ensure that our shared services run smoothly and that all teams can focus on what they do best. This role demands strong organizational skills, a keen eye for detail, and the ability to communicate clearly with people at every level of the organization.
Primary Purpose
To provide efficient, proactive, and compliant administrative services that empower every department within SAS to focus on its core mission. The Dept Admin will assist deliver administrative services in a unified, streamlined workflows while maintaining the highest standards of confidentiality, data security, and regulatory compliance.
Required Skills & Competencies
- Organizational Acumen – Exceptional multitasking, prioritization, and problem‑solving abilities.
- Communication – Clear, concise written and verbal communication; ability to translate complex information into actionable items.
- Interpersonal – Ability to build rapport with leaders and employees at all levels and manage stakeholder expectations diplomatically.
- Adaptability – Comfortable embracing new tools, processes, and shifting priorities.
- Technical Proficiency – Advanced Excel (pivot tables, macros) PowerPoint
- Confidentiality – strong sense of discretion when handling sensitive information.
- Continuous Improvement – Interest in Lean or Kaizen methodologies is a plus.
Education & Experience
- Education – Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
- Experience – 10+ years in a corporate or shared services administrative role, with demonstrable experience coordinating cross‑departmental activities.
salary: $36 - $38 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
1. Calendar & Meeting Operations Manage a shared multi-team calendar, coordinate global meetings, book rooms/tech/catering, prepare agendas, record minutes, and track action items to completion.
2. Documentation & Knowledge Management Create, review, and maintain project charters, meeting notes, and compliance records while ensuring version control, naming standards, and audit-ready archiving.
3. Budgeting & Expense Oversight Track departmental spend, consolidate expenses, reconcile month-end entries with Finance, monitor invoices, flag budget variances, and identify cost-saving opportunities.
4. Cross-Functional Liaison Serve as first contact for inter-department requests, route inquiries, ensure timely resolution, and draft internal communications, memos, and intranet updates.
5. Vendor & Contract Management Maintain vendor lists, support basic service agreement negotiations, and track contract renewals.
6. Event & Onboarding Coordination Plan onboarding, workshops, and team-building events; manage logistics, vendors, and post-event evaluations.
7. Process Improvement & Automation Audit workflows, identify bottlenecks, and champion Lean/Kaizen initiatives.
8. Compliance & Data Security Support audits and maintain records aligned with compliance and data-security standards.
9. Ad-hoc Projects & Special Initiatives Assist with dashboards, intranet redesigns, task forces, and provide research, data collection, and reporting support.
The essential functions of this role include:
- working in a smoke free environment
Skills
- Calendar and Time Management
- Meeting Coordination
- Project Coordination
- Documentation Management
- Knowledge Management
- Financial Administration
- Stakeholder Management
- Event Planning and Logistics
- Process Improvement
- Data Security Awareness
- Compliance
- Data Analysis
- Technical Proficiency
Qualifications
- Years of experience: 10 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Hourly pay, Permanent employment, Contract work, Temporary work, Work experience placement, Shift work