Job Description

General Description of Job: In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Duties to include but not limited to:

• Introductory email to customer with signed PO/Work Order
• Opening time for the project
• Taking notes at project meetings
• Creating Schedule Of Equipment after drawings & Cost Estimate are approved
• Request submittal to be created from Admin.
• Detailed review of submittal compared to Schedule Of Equipment from Admin.
• Sending completed submittal to customer & frequently checking up on progress
• Create Submittal Comment Response sheet with all comments copied from returned submittal
• Process return submittals from customer & communicate with Project Manager on changes if applicable.
• Gives As-Builts to Shipping/Receiving and help set up the shipment
• Create Transmittal/Packing Slip
• Create Field Tech Binder to the greatest extent possible
• Gather As-Builts & parameter lists from field tech
• Get As-Builts to CAD to update drawings
• Update Parameter lists accordingly
• Update Schedule Of Equipment for O&M
• Help with any scheduling throughout life span of project
• Attend meetings and trainings deemed necessary by management
  • • Any other tasks, assignments, duties, or projects as requested by management

Requirements:

• • • Great communication skills, both verbal and written
    • Proven ability to communicate effectively with customers
    • Highly organized and detail oriented
    • Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, etc.
    • Customer service oriented
    • Ability to multitask

 

Job Tags

Full time, Work at office

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