Job Description

Contract Type: Independent Contractor (1099)
Location: Jamaica, NY — remote with onsite visits as needed 
Compensation: Please submit your hourly rate

1. Overview of Engagement NU3S is looking for a finance and accounting contractor to support accurate POS configuration, NYS/NYC tax compliance, QuickBooks setup, payroll processing, and ongoing financial reporting. The engagement covers three business units operating in one location—a café, a touchless car wash, and an express auto care shop with EV charging—across two legal entities.

The contractor will work with IT, HR, Operations, and an offshore accounting team to maintain clean books, compliant tax structures, and audit‑ready documentation.

2. Initial Project Phase (Setup & Configuration) The first phase focuses on building a compliant, accurate financial foundation across POS and QuickBooks. Services include:

• Creating NYS/NYC‑compliant sales‑tax codes from scratch
• Completing item‑level tax mapping for café items, heated/unheated food, dine‑in vs. takeout, beverages, car wash services, EV charging, ATM income, and lottery (phase 2)
• Configuring POS tax categories, exemptions, and revenue mapping
• Aligning POS and QuickBooks for accurate multi‑entity reporting
• Setting up payroll code structures and ensuring correct handling for weekly payroll
• Preparing entity‑specific COAs aligned to tax and reporting needs

3. Ongoing Services (Weekly, Monthly, Quarterly) Following the setup phase, the contractor will provide recurring accounting support. Services include:

• Weekly payroll processing and review for both entities
• Monthly close and reconciliations
• POS‑to‑bank‑to‑QuickBooks sales reconciliation
• Maintaining COAs and tax mapping as items or services change
• Preparing weekly and monthly financial reports
• Supporting NYS/NYC sales‑tax compliance and filings
• Maintaining audit‑ready documentation
• Coordinating with IT, HR, Operations, and offshore accounting resources

Qualifications

• 5+ years in accounting/finance/bookkeeping
• Strong QuickBooks experience
• POS system fluency (Square/Toast/Clover/Revel or similar)
• Deep knowledge of NY sales‑tax rules
• Experience with multi‑revenue retail/service environments
• Detail‑driven, compliance‑minded, independent

• Nice to Have

• Café/QSR, car wash, or auto‑repair experience
• Multi‑entity accounting background
• Exposure to EV charging, ATM income, or lottery accounting
• CPA/EA (optional)

Engagement Details

• Deliverables‑based; approx. 10 hours per week.
• Independent contractor role (not employment).
• Must provide own insurance, equipment, and workspace.

About Nu3s

Nu3s is a flagship, multi-vertical concept combining a Neighborhood Market Café, Touchless Car Wash, Auto Care Center, EV Charging, and Convenience Services under one roof. Our operations span retail, food service, automotive services, and emerging revenue streams, requiring precise financial configuration, tax compliance, and reporting discipline .

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