Job Description

Role Description

The Event Marketing Planner in Marketing will support the execution of tradeshows, conferences, and field marketing events. This role focuses on event logistics, tradeshow operations, shipping coordination, vendor management, and administrative support. The ideal candidate has 2–5 years of experience in event coordination, tradeshow operations, or logistics and thrives in a fast-paced, collaborative environment.

This is a full-time, remote role, with a salary range of $58,000-$78,000, bonus eligible.

Responsibilities

• Lead the planning, execution, and operational management of Tier 2 and Tier 3 tradeshows and event programs.
• Support the planning and execution of Tier 1 tradeshows, conferences, and other marketing events.
• Allocate approximately 75% of time to tradeshow management and 25% to broader event and marketing initiatives.
• Coordinate speaker logistics, including scheduling, travel arrangements, and presentation deadlines.
• Manage event logistics, including transportation, booth operations, inventory allocation, fulfillment, shipping, and onsite readiness.
• Evaluate event requirements and recommend operational strategies, vendors, and process improvements.

Vendor Logistics Management

• Manage relationships with event vendors, fulfillment partners, shipping providers, venues, and other external stakeholders.
• Oversee tradeshow asset management, including booth materials, demo equipment, signage, marketing collateral, and inventory utilization.
• Direct shipment planning, tracking, documentation, issue resolution, inventory reconciliation, and return coordination.
• Coordinate travel and accommodations for event staff, speakers, and internal stakeholders.

Administrative & Organizational Support

• Manage event registrations, contracts, compliance requirements, and key deadlines.
• Maintain organized event documentation, project plans, spend trackers, and operational records.
• Track event milestones, logistics updates, and program deliverables.
• Provide administrative and operational support to sales and marketing teams as needed.

Cross-Functional Collaboration

• Partner with Marketing, Sales, Product Marketing, Supply Chain, and external stakeholders.
• Facilitate communication across internal teams and vendors.

Operational Excellence & Process Improvement

• Monitor event execution, logistics workflows, and operational performance.
• Identify risks, resolve operational challenges, and implement process improvements.
• Support budget tracking, post-event reconciliation, inventory updates, and operational analysis.
• Maintain event management systems, reporting tools, and operational documentation.

Qualifications

• 2–5 years of experience in event coordination, tradeshow operations, logistics, or related field.
• Strong organizational skills with exceptional attention to detail.
• Experience managing multiple projects and deadlines simultaneously.
• Experience coordinating shipments, inventory, and event logistics.
• Strong communication and collaboration skills.
• Proficiency with project management tools (Asana preferred), Microsoft Office, Google Workspace, and AI tools.

Preferred

• Experience with tradeshow booth asset management or storage vendors.
• Familiarity with supply chain processes or shipping platforms.
• Experience tracking budgets and managing spend trackers.

Core Competencies

• Drive & Follow Through – Takes initiative and turns ideas into action.
• Adaptability in Uncertainty – Adjusts quickly and performs through change.
• Customer-Centered Mindset – Puts customer needs at the center of decisions.
• Judgment & Problem Solving – Makes sound decisions and solves problems effectively.
• Role-Specific Expertise – Applies strong functional expertise to deliver results.
• Results Accountability – Owns outcomes and delivers on commitments.
• Work Prioritization & Execution – Focuses on priorities and delivers on time.

Benefits

• PTO, Sick, and Parental Leave.
• Medical, Dental, and Vision Insurance.
• 401(k) Plan.
• Health Savings Account.
• Life Insurance.
• Employee Assistance Program.
• Pet Insurance.

Job Tags

Similar Jobs